Economic Community of West African States (ECOWAS) Jobs: Vacancy for Senior Administrative Assistant

Economic Community of West African States (ECOWAS) Jobs: Vacancy for Senior Administrative Assistant

POST TITLE: Senior Administrative Assistant

LOCATION: Abuja, Nigeria

GRADE: GL-5

DURATION: Three months (03) renewable

CLOSING DATE: 04/01/2011

DESCRIPTION OF ROLE:

Under the direct supervision of ECOWAS Director of Humanitarian and Social Affairs, under the Commissioner of Human Development and Gender, the Incumbent of the post will perform the below listed tasks, in accordance with ECOWAS Staff Regulations.

The Administrative Assistant will provide administrative assistance to the above mentioned supervisor to ensure that routine services and activities within the administrative domain are properly implemented. Subject to the nature of the task/assignment in hand, 

He/She will receive regular guidance from his/her supervisor. As per specific instructions, the incumbent may require liaising with other internal or external entities, to ensure effective delivery of services and achievement of objectives. The nature of certain personnel/administrative tasks requires discretion and confidentiality as per ECOWAS staff regulations and practices. The incumbent’s workload and the assignments will remain under constant scrutiny and direction of the supervisor.

THE MAIN DUTIES:

The most typical functions may include: 

1. Maintain hard and electronic office files and records, classify and code material relating to a variety of topics,

2. Search and retrieve office files, and reproduce documentation and background material for reference and action by the supervisor, as and when required,
 
3. Draft routine correspondence, memoranda and reports, Format more complex documents by using the appropriate technology,
 
4. Arrange meetings, both internal and external, with various officials and interlocutors; as and when requested, attend meetings and take minutes and/or notes of the proceedings,
 
5. Under the direction of the supervisor, make logistic and administrative arrangement for seminars, workshops, briefings and training activities and maintain relevant schedules, materials and documentation,
 
6. Facilitate implementation of Personnel administrative formalities and processing of documents in relevant to official travels, leaves and movements of staff. Support staff members who processing personnel-related documentation,
 
7. May regulate and monitor routine provision of services and/or shifts from provides, as and when applicable,

8. Any other responsibilities/functions deemed necessary by the supervisor/or senior manager in order to meet the level of the services in the organization.

ESSENTIAL MINIMUM QUALIFICATIONS & PROFESSIONAL EXPERIENCE:

1. University degree in Economics, Business Administration, Finances or related field.
 
2. Minimum of 2 years of professional job experience, of which 1 year on similar responsibilities.
 
3. Excellent communication and writing skills.
 
4. Proficiency in English and good working knowledge of another relevant ECOWAS language.
 
5. Excellent knowledge of local languages and local institutions is mandatory to perform duties.
 
6. Good command of computer (Excel, Power Point, MS office) and most recent information technologies (internet) is essential.

DESIRABLE QUALIFICATIONS & COMPETENCIES:

1. Good knowledge of ECOWAS environment.
 
2. Prior exposure to ECOWAS programmes.

METHOD OF APPLICATION:

Even through the incumbent of the position will work at ECOWAS, you are requested to send your application to the below UNHCR address, before the closing date and under confidential cover clearly indicating the vacancy announcement number and title: Senior Admin Assistant:

UNHCR Representation in Abuja

Diplomatic Drive,

Central Area, P.M.B 2851, Garki,

Abuja, Nigeria.

ATTACHING:

1. Handwritten and dated application letter with complete address, telephone and email address,
 
2. Last update CV,
 
3. Photocopies of relevant diplomas and certificates of services.

Please do not send original documents as only short-listed applicants will be contacted. This vacancy is open to Nigerian male and female candidates. Applications from qualified women candidates are highly encouraged. Applications received after the deadline will not be considered. ECOWAS is a non smoking environment.