Office of the United Nations High Commissioner for Refugees Recruiting Secretary

Office of the United Nations High Commissioner for Refugees Recruiting Secretary

We require suitably qualified candidate to fill the position below at Office of the United Nations High Commissioner for Refugees

POST TITLE: Secretary

POSITION NUMBER: 10016953

LOCATION: UNHCR Branch Office, Abuja

SECTION: Administration

DATE OF ENTRY ON DUTY: 1^st March 2011

CATEGORY & LEVEL: GL4

APPLICATION DEADLINE: 8 February, 2011.

JOB RESPONSIBILITIES:

1. Prepares correspondence for signature, checking  enclosures and addresses, and  draft correspondence on routine matters,

2. Arranges appointments/meetings both internal and external, some involving  high ranking  officials, receives visitors, places and screens telephone calls, responds to routine requests for information and take notes at  meetings as and when required,

3. Types a wide variety of material from drafts, printed texts and dictating machines using a word processor proof-reads for correctness and maintains office records and reference files on various subjects,

4. Assists in making travel arrangements,

5. Takes dictation, using shorthand and  transcribes, ensuring that spelling, punctuation and format are correct,

6. Receives, reviews, sorts and distributes all incoming and outgoing material, highlights priority items for the attention of appropriate officers. Attaches necessary background information,

7. Files and codifies material relating to a number of subject-matter areas and maintain general officer files,

8. Handles confidential matter by maintain/updating restricted files. Performs other duties as required.

EDUCATIONAL QUALIFICATION & SKILL:

• Completion of Secondary Education with Certificate/Training in Secretarial Studies or other  related field.

JOB EXPERIENCE:

• Previous job experience and job experience relevant  to the function – 2 years

LANGUAGE:

• A very god knowledge of English and local language required

REQUIRED SKILL & COMPETENCIES:

• Communication skills, Computer skills , Writing skills.

METHOD OF APPLICATION:

If you wish to be considered for the post, please address your application to the Representative, UNHCR, Branch Office Abuja (UN House, Central Area District) on or before 28^th January, 2011.